This is why daycares often outsource this paperwork. Remind the parent of the terms they agreed to, advise them on how to proceed (pay immediately, within a few days, get in touch with you, etc.) and state a clear date after which their child will no longer be able to attend your daycare.Ī demand letter is not easy to write, especially if you run a small daycare and you know all the families, but you need to keep your cool. This is where your policy comes in hand, as well as the contract. Sometimes unpaid daycare fees really are a result of misfortune, but have a paper trail just in case. There is no need to be confrontational, no matter how frustrating a situation may be. Maybe they keep coming up with excuses (and maybe the excuses are completely valid), but focus on your business and write them a demand letter. So you’ve tried speaking to the parent in person, and nothing. If you use a debt collection agency, state that clearly and outline the terms.Īs with many things, the best thing you can do to resolve an issue is prevent it in the first place. Make sure you include the policy on unpaid daycare fees in the contract that parents will sign prior to enrolling their child into your daycare.

This way you have a reference point in case you need to send a demand letter, and parents with unpaid childcare fees can’t say that they didn’t know what your policy is.

The best thing you can do is address your procedure on overdue payments in your daycare’s rules.

That’s why we’ve prepared a list of helpful tips for dealing with unpaid daycare fees, and acing communication /and/ collection. It’s not always easy to deal with them and to have understanding for parents while keeping your business’ best interests at heart. And for you as the provider, unpaid daycare fees mean the difference between struggling through a month and smooth sailing. Running a daycare may be more interesting than running a grocery store, but it’s still a business.

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